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Privacy Policy

Last updated: May 04, 2026

This privacy policy explains what personal data Posty collects, why we collect it, and what your rights are. We've tried to write this in plain English. If anything is unclear, contact us at hello@posty.win.

This document is provided in English. A Latvian translation may be made available; if so, the English version remains the authoritative version in case of any discrepancy.

Who we are

Posty is a software service for managing padel club activities, including session registration, tournament organization, and communication with members. Posty is operated by Toms Siļķe, an individual based in Latvia. You can reach us at hello@posty.win.

For the purposes of EU data protection law (GDPR), Toms Siļķe is the data controller for the personal data described in this policy.

What data we collect

We collect the following categories of personal data:

Account information that you provide when you sign up or use the service:

Club and activity data generated by your use of the service:

WhatsApp integration data when your club uses Posty's WhatsApp bot:

Technical data collected automatically when you use the service:

Why we use your data, and our legal basis

Under GDPR, we need a lawful basis for each type of processing. Here is what we do and why:

To provide the service (legal basis: performance of a contract). Most of what we do with your data falls here. Storing your account, registering you for sessions, showing your name to other members of your club, sending notifications to your club's WhatsApp group — these are all necessary parts of providing Posty as a service.

To authenticate you and keep your account secure (legal basis: performance of a contract, legitimate interest). We use your email or Google account to verify it's actually you signing in. We use cookies to keep you signed in.

To improve the service (legal basis: legitimate interest). We use analytics tools to understand which features are used, identify bugs, and improve usability. Where possible we use privacy-respecting analytics that do not track you across websites.

To communicate with you about the service (legal basis: performance of a contract). We send transactional emails (sign-in links, account notifications) and, when your club uses the WhatsApp integration, automated messages relating to your registrations.

We do not use your data for advertising. We do not sell your data. We do not share it with anyone except the third parties listed below, who help us run the service.

Your club and your club's administrators

Posty is used by padel clubs to manage their activities. When you join a club:

Club administrators use this information to operate their club — manage memberships, organize sessions and tournaments, and communicate with members. For these purposes, the club acts as a separate data controller in relation to your data within their club. The club is responsible for how administrators within the club use your data, including any communication they initiate with you outside of Posty's automated features.

If you have concerns about how a specific club uses your data, contact the club's administrator directly. If you have concerns about Posty itself, contact us at hello@posty.win.

Who we share your data with

To run Posty, we use third-party service providers acting on our behalf. They process your data only to provide their part of the service, under contracts that require them to handle it according to GDPR.

The categories of providers we work with are:

We choose providers that take EU data protection seriously and that offer EU-region hosting where possible. A current list of specific providers is available on request — email us at hello@posty.win.

International data transfers

Some of our providers are based outside the European Economic Area, even when they host data within the EU. Where your personal data is transferred outside the EEA, we rely on legal mechanisms approved under GDPR — typically the European Commission's Standard Contractual Clauses — to ensure your data continues to be protected to GDPR standards.

How long we keep your data

Your rights

Under GDPR, you have the right to:

You also have the right to lodge a complaint with a supervisory authority if you believe we have mishandled your data.

How to exercise your rights

To make any kind of data request, email us at hello@posty.win. We aim to respond within 30 days.

To protect your data from unauthorized requests, we may need to verify your identity before acting — usually by confirming details of your account, or by asking you to send the request from the email address on file. If someone else is making a request on your behalf, we may ask for written authorization.

If you are not satisfied with how we handle your request, you can contact the Latvian Data State Inspectorate (Datu valsts inspekcija):

If you reside in another EU/EEA country, you may also contact the data protection authority in that country.

Cookies

Posty uses cookies that are strictly necessary for the service to function (for example, to keep you signed in). These do not require your consent under EU law.

If we add analytics or other non-essential cookies in the future, we will update this policy and present a cookie consent banner at that time.

Children

Posty is intended for use by padel club members, which may include young people. We do not knowingly collect personal data from children under 13. If you are between 13 and 17, you should only use Posty with the permission of a parent or legal guardian, who is responsible for understanding and agreeing to this policy on your behalf.

If you believe a child under 13 has provided us with personal data, contact us at hello@posty.win and we will delete it.

Changes to this policy

We may update this policy from time to time. The "Last updated" date at the top of this policy reflects the most recent change. For significant changes, we will notify you by email or through the service.

Contact

For any questions about this policy or about how we handle your data, contact us at hello@posty.win.